CONSTITUTION     |     BYLAWS     |     POLICIES


Current Board and Appointed Officers

 

Mountain Canine Corps (MCC) is a nonprofit organization with elected Officers serving as the Board of Directors and several non-elective Officer positions.

2017 Board of Directors

President : Terry DuBios

Vice-President : Sean McGann

Secretary : Carole Kirby

Treasurer : Debbi Miller

Training Director :

 

Constitution

 

Original 1986.  Last updated May 26, 2017

Article 1. The name of the Corporation shall be the MOUNTAIN CANINE CORPS.

Article 2. The period of its duration shall be PERPETUAL.

Article 3. The Corporation is organized exclusively for charitable purposes beneficial to the public interest in the TRAINING AND FIELDING OF SEARCH DOGS TO HELP LOCATE MISSING PERSONS.   The training process includes the education of handlers and support personnel in (1) search dog behavior and capabilities and (2) Search and Rescue procedures and practices.

Article 4. DISSOLUTION. The Corporation may be dissolved at any time by the written consent of not less than two-thirds of the members in good standing. In the event of dissolution other than for purposes of reorganization, whether voluntary or involuntary or by operation of law, after payment of the Corporation's debts, remaining assets shall be given to the New Mexico Emergency Services Council which is a 501(c)3 organization, or, if the New Mexico Emergency Services Council is no longer a 501(c)3 organization, to another 501(c)3 organization involved in canine training.

Article 5. The initial registered agent is Lue Button. The initial registered office is in Rio Arriba County, New Mexico, two miles southwest of Highway 84 at the town of Abiquiu, on Frijoles Creek. The mailing address is Box 39, Abiquiu, NM 87510.

Article 6. The number constituting the original board of directors is FIVE. The number of directors on the Board shall remain FIVE unless this article shall be altered by constitutional amendment. The names and addresses of the persons who are to serve as initial directors are:

  • Lynn Bjorklund 2241 34th, Los Alamos, NM 8754
  • Terry DuBois 2896-B Walnut, Los Alamos NM 87544
  • Carol Taschek P.O. Box 116, Santa Cruz, NM 87567
  • Lue Button Box 39, Abiquiu, NM 87510
  • David DuBois 2896-B Walnut, Los Alamos, NM 87544

Article 7. The names and addresses of each incorporator is:

  • Lue Button Box 39, Abiquiu, NM 87510
  • Terry DuBois 2896-B Walnut, Los Alamos, NM 87544

Article 8. No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to its members, trustees, officers or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article 3 hereof. No substantial part of the activities of the Corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the Corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)3 of the Internal Revenue Code, or the corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under section 170 (2) of the Internal Revenue Code, or the corresponding section of any future tax code.

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bylaws

 

Article I - Membership

Section 1 . Eligibility - The organization is open to all persons 18 years of age or older who subscribe to its purpose as stated in Article 3 of its Constitution. A Regular Membership will entitle one individual to full participation; a Family Membership will entitle two adults from a single household to full participation, including two votes at any meeting at which both are present, but only one copy of any literature put out by the Corporation.

Membership on other wilderness search and rescue teams is prohibited. Members of Mountain Canine Corps may apply to the Board for an exemption if the member can demonstrate how the dual membership will not interfere with search duties and training with Mountain Canine Corps.

Application for exemption:

The member must submit a written exemption application to the Board.  The application shall include:

1) Description of the search duties (e.g., dog handler, support specialist, etc.) the applicant will perform with Mountain Canine Corps.

2) Description of the search duties (e.g., high angle rescue) the applicant will perform with the other team.

3) Description of the expected training frequency and content with Mountain Canine Corps.

4) Description of the expected training frequency and content with the other team.

5) Description of the plan for how the applicant will respond to callouts when both teams are called out for the same search.

6) Description of the benefit of the exemption to the search and rescue community.

The applicant must give the Board permission to contact the leadership of the other team to ensure that the other team understands and will accept the limitations Mountain Canine Corps will place on the applicant.

Exemption approval - Upon receipt of a complete application to the Board, the Board shall publish the exemption request to the team for a ten (10) day comment period.  Team comments should be submitted directly to the Board and not to non-Board team members.  At the expiration of the comment period, the Board should vote on the application within seven (7) days following the comment period.  If the Board approves the application, a detailed written exemption shall be issued to the member with copies to Mountain Canine Corps and the other team.

If an exemption is granted, the member automatically agrees that the member (1) will not notify the other team of Mountain Canine Corps callouts as a means of calling out the other team, and (2) will clearly identify to both teams' callout officers which team the member is responding with when called out for a search.

Modifying and/or rescinding the exemption - An exemption shall be limited to a term of 2 years.  If a member wants to renew the exemption, the member must re-apply to the Board.  The member shall have a three (3) month grace period following expiration of the exemption in which to reapply or resign membership from Mountain Canine Corps or the other team.

The Board may modify or rescind the exemption at any time.  If the Board proposes to rescind the exemption, the Board shall notify the member in writing of the reasons for rescinding the exemption, whereby the member shall have two (2) weeks in which to decide to remain a member of Mountain Canine Corps and resign membership from the other team, or resign from Mountain Canine Corps.  If the member does not notify the Board that the member is resigning membership from the other team, the Board shall automatically terminate that person’s membership from Mountain Canine Corps.

Dual membership with New Mexico Task Force One (urban search and rescue), or its successor organization, is permitted and no exemption approval is necessary. Furthermore, exemptions are not necessary for membership on non-wilderness search and rescue teams and wilderness search and rescue teams that do not overlap with the search areas of Mountain Canine Corps.

Section 2 . Admission - To be admitted to full membership, one must submit for Board approval an application form, which shall be signed by two full members (sponsors) in good standing. Upon Board approval by vote, selection and assignment of a mentor (who may or may not be a sponsor) by the Board, and payment of dues, the candidate becomes a provisional member. Provisional members are subject to the same restrictions as full members. Provisional members are entitled to the same privileges as full members with the exception of voting or holding office. When the Board feels there is sufficient information available (possibly in 4-6 months), the Board will meet with the sponsors and mentor to obtain their advice regarding the progress of the provisional member. A vote by the Board will advance the candidate to full membership.

Section 3. Training Participation - Both members and invited non-members may take part in training sessions and field exercises. The invited non-member's host, who must be an active team member, must be present at the at the practice session. All participants must sign a liability waiver acknowledging the risk of personal injury and agree to indemnify the team, board, and all team members and other participants from liability for any injury or property damage sustained.

Section 4. Search Participation (modified 5/25/17) - To be called out for a search, a member must have demonstrated (1) knowledge of the New Mexico SAR plan and fulfilled all requirements of the State of New Mexico, including successful completion of the PACE test or equivalent, (2) the ability to look out for him/herself (and dog, if applicable) under conditions for the service s/he is to perform, and (3) the skill to make a worthwhile contribution to a mission. To be called out for a search, a dog / handler team must be mission ready in a specialty applicable to the expected mission. Mission readiness is defined in Article II, Section 2 and the mission readiness standard. An individual is responsible for notifying the Board of any condition or situation that may limit his or her ability to participate safely or fully in the field.

Section 5. Rejected Applications - An individual whose application for membership receives an unfavorable vote shall no longer be entitled to participate in the organization's activities. Any dues money paid will be refunded.

Section 6. Expulsion - A member whose actions are detrimental to the purpose stated in the Constitution may be called to a hearing upon petition signed by at least 5 members and delivered to the Secretary. At the next meeting of the membership, both sides shall be heard and the full members present shall vote for (1) exoneration or (2) disciplinary action, which shall be defined as suspension or permanent expulsion. If a majority vote to impose disciplinary action is passed, a second vote for expulsion will be held. A two-thirds vote or greater of full members present is required to expel a member. A term of suspension will be enacted if less than two-thirds of the votes cast are for expulsion. A term of suspension shall be agreed upon by the Board and made known to the team prior to the vote. A person expelled for cause is entitled to a pro-rated refund of their paid annual dues.

Section 7. Termination - Members may leave the organization voluntarily and without prejudice by resignation, approval of a leave of absence, or non-payment of dues. Anyone still owing dues 90 days after January 1 must apply for readmission and be voted on again.

Section 8. Canine Vaccinations (added 9/14/12) - Canines are required to be current on rabies vaccinations to participate in any team activity. In addition, the DHPP family of vaccinations, or titer reports from a veterinarian for canine distemper, hepatitis, parvo, and parainfluenza, are required for all canine members. Canine owners/handlers must provide current proof of vaccination and/or titer reports upon request.

Article II - Administration

Section 1. Officers - The elected Officers of the Corporation shall be the President, Vice President, Treasurer, and Secretary. The officers shall form the Board of Directors (Directors) of the Corporation. Mid-term Officer vacancies will be filled by vote of the Board. The duties of the Officers are as follows:

President - to preside at all meetings of the membership and of the Board of Directors, to bring forth all ideas presented and assure a reasonable consideration of same, to be conversant with the Constitution and the rules of order, and to transact all corporate business as required.

Vice President - to act in the President's stead if the President is absent or incapacitated. The Vice President will keep records of canine-handler mission readiness and serve as MRE administrator.

Secretary - to take care of the organization's correspondence and keep copies of same, to take minutes at meetings and distribute the minutes to team membership, to maintain permanent records of the organization's proceedings, including a roll of all members, their addresses, and other information deemed necessary by the Board. The Secretary will be responsible for compiling a list of eligible voters prior to any election and will make that list available to the team prior to the vote.

Treasurer - to receive monies due the organization and deposit them in an account established at a local bank, to pay all authorized expenditures, to keep proper accounts, and to prepare all required financial statements.

Section 2. Mission Readiness Examinations (MREs).

The Board's administration of MREs shall include participation by the Training Director, which includes voting rights on pass / fail decisions.

1. Board responsibilities - The Board is responsible for the administration of MREs. The Board will determine whether a handler / dog team is ready to take an MRE prior to administration of the MRE. Readiness to take an MRE is established by examination of training records, observation of the handler / dog team and input from the team's mentor. The handler / dog team shall be well qualified prior to taking the MRE. Teams that are not considered well qualified by the Board will not be offered an MRE, even if requested. The Board is responsible for pass / fail decisions on MREs. A minimum of three Board member votes is necessary to award a "pass". A passed MRE establishes the mission readiness of a dog / handler team subject to the limitations detailed in Article I, Section 4. When a conflict of interest arises for a Board member, that Board member must abstain from voting and an alternate member may be appointed by the Vice President to vote on the MRE. If the Vice President has a conflict of interest, the Vice President must relinquish the MRE administrator duty to another Board member.

2. Mission Readiness Period - All MREs are valid for a maximum period of 3 years. At the board's discretion, a new MRE may be required before 3 years for team members who have not regularly demonstrated field proficiency (e.g., at team practices).

Section 3. Elections - At the last meeting of the calendar year nominations for new Officers will be voted upon. These nominations will be made prior to or at the beginning of the meeting by any full member. If anyone is nominated who is not present, the nominator must present a written statement of that person's willingness to serve. When the nominations for all offices are closed, a secret ballot shall be taken for any office having more than one nominee and the person receiving a majority of the votes will be elected. If there is only one nominee, that person may be elected by acclamation. The new officers will assume their duties on January 1 of the following calendar year.

Section 4. Impeachment - An officer may be impeached or recalled by a majority of the members present and voting at any meeting, if notice has been given to the entire membership in writing at least 10 days prior to the meeting at which the articles of impeachment are to be presented.

Section 5. Non-elective Offices - Several critical functions shall be performed by personnel designated by the Board. To assure continuity, these positions should be more or less permanently staffed and changes should be made only if the individual can no longer serve or unusual circumstances arise. These positions are:

Callout Officers - act as points of contact for mission callouts; make real-time decisions on the basis of previous advice of the Board and specific mission needs. This position is typically rotated and not permanently staffed by one person.

Callout Coordinator - responsible for scheduling callout officers.

New Member Coordinator - acts as point of contact for people who are interested in practicing with or joining the team but are not members.

Outreach Coordinator - serves as liaison between MC2 and groups requesting demonstrations. In this role, he or she will be responsible for scheduling events and arranging for MC2 members to attend.

Training Director - to organize and implement, with other members, an effective training program, and to participate fully with the Board in the Board's administration of MREs.

Equipment Officer - responsible for maintaining a record of team equipment, including a list of team members borrowing equipment, and the condition of the equipment. The Equipment Officer will also work on behalf of the team to contact companies that sell equipment to arrange for donations and discounts.

Webmaster - maintains and updates the MC2 website.

Archivist - maintains the organization's library and stock of training materials, reference matter, etc.

Section 6. Committees - The President, with the Board's concurrence, may appoint committee chairmen to deal with special problems as they arise, and the appointed chairman shall choose his or her own committee. Actions taken by committee chairmen in dealing with those outside the organization must have the prior approval of the Board of Directors.

Section 7. Adherence to Employer's Policy - Members are required to follow their employer's policies regarding emergency response activities.

Section 8.   Definition of a Quorum and Voting Mechanisms

1. Definition of a Quorum - Board and Team (modified 5/25/17) - A quorum for the Board shall be defined as greater than 50% of the elected officers. For pass / fail decisions on MREs, a quorum shall be defined as greater than 50% the elected officers and the Training Director.  A quorum for the general membership shall be defined as greater than 50% of the full members.

2. Voting Mechanisms - Official business may be conducted at scheduled meetings or via electronic mail. The team membership shall be sent notification of a planned vote at a meeting at least 10 calendar days prior to the meeting. In votes using electronic mail, all voting members must be sent complete documentation concerning the business at hand at least 10 calendar days prior to the deadline set by the Secretary for voting. Electronic mail voting is allowed for all votes other than votes involving expulsion / disciplinary action (Article I, Section 6) or impeachment (Article II, Section 3).

3. A quorum is necessary for all votes described in these bylaws.

4. With the exception of Article I, Section 6, a majority of votes cast is necessary to pass any vote described in these bylaws. A majority of votes is defined as greater than 50% of the votes cast.

5. The results of electronic mail voting shall be tallied by the Secretary and at least one other member of the Board.

Section 9. Parliamentary Authority - In all situations not specifically covered in this Constitution and these Bylaws the current edition of Robert's Rules of Order will take precedence.

Article III - Finances

Section 1. Dues (increased 12/18/17) - Dues shall be $25.00 for a Regular Membership and $40.00 for a Family Membership, and shall cover the remainder of the year of joining.

Section 2. Special Assessments - If circumstances require, the Board of Directors may make a special assessment for which all members will be responsible in the same manner as dues. Any assessment whose total amount exceeds $100 must be approved by a vote of the full members.

Section 3. Indemnification - Mountain Canine Corps indemnifies the officers (directors) against expenses, costs, and attorneys' fees actually and reasonably incurred in their defense in any action, suit, or proceeding, civil or criminal, to which they are made parties by reason of being or having been officers (directors). If an officer (director) so indemnified shall be proved guilty of negligence or misconduct in performance of his/her duties, he/she must reimburse the Corporation for any sums paid on his/her behalf as a result of the indemnification.

Section 4. Spending Authority - The President and Treasurer are authorized to make team purchases of less than $50.00 without Board approval.   The President and Treasurer are required to gain Board approval for purchases greater than $50.00 and less than $200.00.   A vote of the full members is necessary to approve purchases of $200.00 or greater.

Article IV - Amendments

Section 1. Proposal - Any desired amendment to the Constitution or Bylaws must be made in writing to the Board of Directors, who must present it at the next regular meeting or using electronic mail.

Section 2. Voting - Proposed amendments shall be voted on at the next meeting after their presentation to the Board or using electronic mail. The membership shall be notified in writing of the text of the amendment at least 10 days before the meeting.

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policies

 

MOUNTAIN CANINE CORPS COMMERCIAL AIR TRAVEL POLICY

History

Members of Mountain Canine Corps (MCC) occasionally have the need to attend trainings, classes, seminars, or to seek veterinary care, which entails traveling on a commercial airplane with their canines. To date, there hasn’t been any formal document outlining this process.

Purpose

The purpose of this policy is to outline the requirements/eligibility for MCC handlers wishing to travel on a commercial airline with their K9.

Reasons for travel - travel will be allowed for 2 reasons:

  1. For medical reasons, such as out of state veterinary visits, and
  2. For official training. Official training consists of sanctioned seminars and classes, as well as written invitations from recognized SAR teams to participate in trainings. The board will have the final determination as to what constitutes ‘official’ training.

 Requirements / Eligibility - To be eligible to travel on a commercial airline for official travel, the following requirements must be met:

Handler:

  1. Must be a full member in good standing with MCC, 
  2. Must be in possession of all documentation required by the airline to fly with a K9, 
  3. Must be aware and respectful of airline specific policies relating to K9 travel.

K9:

  1. Must be at least 1 year old,
  2. Must have successfully passed 3 Progress checks, 
  3. Must be up to date on all vaccinations

Should an incident occur between the K9 team and the public, the Handler is required to present a full briefing to the Board. The Board maintains the right to revoke commercial airline travel these privileges

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